Every school wishing to do so can add a disclaimer to all outgoing emails. This feature can be configured by users who have the Mail Domain Administrator permissions.

The disclaimer will appear as an additional bit of text at the bottom of each email, after any signature which may be configured by individual senders.

Different disclaimers can be configured for each domain used by the establishment if necessary.

It is also possible to create a default disclaimer for an establishment and a separate disclaimer for certain individuals if required.

By default, disclaimers are NOT added automatically. To enable disclaimers an administrator needs to configure one or more via the MailProtect website.

 

Configuring a disclaimer

Select Disclaimers from the menu at the top. Read the terms and conditions stated on the page.

If you feel these are acceptable, proceed with creating a disclaimer by selecting your domain (if you use more than one).

Click New to begin.

Now enter the text you wish to have in the disclaimer.

You should enter a plain text version, for those users that might be sending plain text emails as well as an HTML version, with formatting, for those users that send out HTML emails.

If you configure a plain text version only, people sending HTML emails will have a plain text disclaimer attached to their messages and sometimes this may look a bit awkward.

Click Save when done. You will get a pop-up to confirm that you wish to do this. Click OK to confirm.

The first disclaimer is considered to be your default setting.

If you need something other than the default disclaimer, you can add more disclaimers, and specify the individuals to whom they apply, after a default one is saved.

 

To create further disclaimers click New again.

Again, create a disclaimer in both plain text and HTML.

If this second disclaimer should apply only to a small number of individuals you will now be able to specify who they are.

To attach the disclaimer to specific people click Associate accounts.

You will now need to select the correct individuals.

Start typing a name in the text box provided and the autosuggest feature will immediately begin to assist your search.

As soon as you select a name it appears in a list below the search box.

The X next to each name allows you to delete it from the list if it was incorrectly selected.

The selected names are saved automatically so simply close the popup when your list is complete.

The selected individuals will now be listed next to the disclaimer.

Configuring a second disclaimer for the selected individuals will mean that those users do not get the default disclaimer and only have the alternative disclaimer added to their messages.

You can use this functionality to create disclaimers for all your email domains and create exceptions for each one.